Top 10 Benefits of a CMMS

10 Benefits of Using A CMMS Solution

As you may already know, a CMMS system helps organize, track, and diagnose assets in a facility or organization. Alongside this functionality comes a host of benefits for any organization, ranging from increased manufacturing productivity to higher uptime and customer satisfaction.

10 Benefits of a CMMS

Regardless of industry, product type, or location, a CMMS can be beneficial in many ways. 10 simple benefits (explained below) are:

  • Organized maintenance scheduling
  • Asset information in real time
  • Work orders and requests
  • Safer and healthier facilities
  • Purchase order tracking
  • Guest user permissions
  • Improved safety compliance via audit systems
  • Increase machine uptime
  • Eases knowledge load of maintenance technicians
  • Improves compliance with manufacturing and safety regulations

1. Organized maintenance scheduling

Whether maintenance needs to be performed on massive mechanized equipment or tenant piping, a CMMS assists a facility by simplifying maintenance scheduling. Some CMMS software even allows fine-line schedule tuning for any kind of maintenance an organization uses, supporting a huge number of different schedules.

Schedule organization becomes most useful when an organization uses various maintenance strategies within the same place. A CMMS makes it easy for managers to get an overview of their maintenance strategies—reactive vs proactive maintenance, for example—and drill into specific strategies to see how well tasks are being performed.

2. Asset information in real time

Without a CMMS, it’s difficult to get any kind of birds eye view on all of a facility’s assets. A CMMS allows the user to view a wide range of assets, often color-coding or symbolizing different asset health statuses so it’s far simpler to understand the facility’s overall health at a glance.

This also makes it particularly easy to nail down problem areas within a facility. By viewing one area of a facility in relation to all others, a maintenance manager can figure out where their maintenance attention is needed the most. For instance, in UpKeep, you can filter work orders by areas within the facility. Areas with more high-priority work orders can be prioritized over other areas if there’s a large maintenance backlog and labor resources are tight.

3. Work orders and requests

Prior to the advent of the CMMS, work orders involved a tremendous amount of paperwork, sorting, and physical file structures. CMMS software seeks to make work orders a more easily-categorizable system, allowing employees to submit requests for work and managers to track these requests. Work orders can then be assigned within the program to the proper technician or team for completion.

Depending on the CMMS, work orders can even be automatically created when certain conditions are met (cycle counts of a machine, work requests submitted by certain people, and even measurements read by condition monitoring sensors).

4. Safer and healthier facilities

A CMMS can assist a facility in tracking the health and safety of its employees by serving as a database for pertinent safety materials like material safety data sheets and inspection checklists. Some CMMS programs process employee injury reports, allowing a facility to learn from its mistakes and create a safer working environment.

CMMS benefits for facility maintenance

In addition to the general benefits above, a CMMS can improve facility maintenance in a lot of specific ways:

5. Simple tracking of costs and purchase orders

For facility materials (automatic repurchasing, detailed records)

6. Guest systems for non-user work orders/requests

Large organizations with constantly shifting employees/guests

7. Improved safety compliance via audit systems

Ultimately, a facility manager will have a lot of things to remember on a day to day basis. The purpose of a CMMS in this instance is to automate or simplify tasks that would otherwise require constant supervision and time-consuming data analysis.

This also serves to reduce the amount of things a facility maintenance team needs to commit to memory. Over time, the facility becomes more reliable and more automated, freeing up the maintenance team to work on critical priority issues.

CMMS benefits for plant maintenance

The manufacturing industry also has some salient benefits when using a CMMS:

8. Assists in highest possible machine uptime

In manufacturing, asset health is the heartbeat of production, and CMMS software provides a central way of viewing, diagnosing, and improving asset health. By automating PM/PdM schedules and providing high level asset overviews, managers can create a productive manufacturing environment while assuring maximum uptime.

9. Eases knowledge load of maintenance technicians

Within a CMMS, you can store PDF versions of user manuals by asset. A mobile-based CMMS allows technicians to access these manuals while on site, providing step-by-step instructions and documentation for repair procedures. This substantially decreases knowledge-based human error. Furthermore, PM/PdM tracking creates procedural and task documentation easy. With a CMMS, historical information about failures is also readily accessible.

10. Improves compliance with manufacturing and safety regulations

With all of the data-tracking capabilities that a CMMS makes possible, facility managers can make responsible equipment decisions to increase compliance with rules and regulations. This above all ensures the safety of their employees. In addition to data-tracking, a CMMS platform orchestrates lock-out tag-out procedures for facility events which can also prevent injury.

In manufacturing, asset health is the heartbeat of production, and CMMS software provides a central way of viewing, diagnosing, and improving asset health. By automating PM/PdM schedules and providing high level asset overviews, managers can create a productive manufacturing environment while assuring maximum uptime.

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